ASAP List- Tip of the Month

As Winter comes to an end, and Spring draws near, we should all welcome the opportunity to revise our organization’s best practices and policies. To assist in our Spring cleaning, Dentrix Enterprise offers many tools to help an organization reach their potential, including the ASAP List.

Tip of the Month

Utilize the ASAP List to fill open times:

In the FQHC world the name of the game is “Billable Encounters” and keeping our operatories full is critical and essential in our overall organizations success. Implementing the ASAP List functionality will ensure your operatories remain occupied and in use on a daily basis.

Very often patients call wanting an appointment sooner than your next available time. In these situations, it can be useful to offer to call the patient if an appointment time becomes available. In Dentrix Enterprise you can flag scheduled appointments as ASAP (As Soon As Possible). Once an appointment has been flagged as ASAP, it appears on the ASAP List. This ASAP list provides a list of patients who can fill holes in the event an appointment is cancelled.

To assign an appointment to the ASAP List

1.    In the Appointment Book, double <click> on the appointment

2.    Toggle on the down arrow in the Schedule field

3.    Choose ASAP

4.    <Click> ok



Screen Shot A



To use the ASAP List

1. In the Appointment Book, from the Appt Lists menu, point to ASAP List, and then click Current Clinic to view appointments for the clinic currently being viewed or All Clinics to view appointments for all clinics. The ASAP List View dialog box appears so that you can filter the appointments in the list. (Screen Shot A)

2. Make your selections, click ASAP, and then click OK. The ASAP List window appears, displaying all appointments scheduled in the next seven days (unless another number was specified) that have been flagged as ASAP. (Screen Shot B)



Screen Shot B



3. Contact the patient and schedule the patient; Once confirmed, <Double Click> on the patient.

 

Screen Shot C

4. Dentrix Enterprise will allow you to modify the appointment directly from the ASAP List (Screen Shot C)